Title: ARPA Manager
Supervisor: Finance Director
Civil Service: No
The ARPA Manager provides daily administration of the federally funded American Rescue Plan (ARPA) monies in a wide variety of areas, including researching regulations, prescribing eligible uses of payments, helping to resolve matters of statutory ambiguity, aiding in the procurement process, financial management and monitoring of awarded grants; preparation and submission to the grantor agency and analysis and communication of the ARPA program. The ARPA Manager will analyze and evaluate the grants budget process, conduct data analysis and research, coordinate the on-going budget process and assist in drafting budget policies and other documents, as well as preparing monthly budget reports; and all other related work as required.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
• Provide daily administration and tracking of federally funded American Rescue Plan monies
• Develop and maintain tracking spreadsheets and illustrative tools to accurately monitor and account for activity as well as clearly communicate the grant progress to stakeholders.
• Coordinate internal meetings and discussions to support the communication among various internal ARPA stakeholders
• Reconcile quarterly financial activity between the city accounting system and external reports
• Aid the finance director in coordination and monitoring of budgets
• Assist departments in procurement of ARPA activities with support from the City Purchasing Agent.
• Disseminate the ARPA guidance documents and provide summaries to a variety of stakeholders.
• Perform various administrative duties, such as gathering statistical information, conducting surveys related to grant application/management as warranted; review specifications for grant applications; prepare correspondence related to grant application/management.
• Attend appropriate training sessions; keeps abreast of various grant and reporting requirements.
• Respond to public inquiries and requests; and perform other administrative duties.
• Perform similar or related work as directed, required, or as situation dictates.
Education and Experience
• Bachelor’s Degree in Accounting or related field; three years of experience in accounting or local government financial management; three years of experience managing state and/or federal grant programs; or an equivalent combination of education and experience.
• Grant administration experience desired.
• MUNIS experience desired.
• Experience with excel required.
Preferred Knowledge, Ability and Skill
• Knowledge of accounting procedures.
• Knowledge of governmental accounting systems.
• Knowledge of federal grant regulations.
• Knowledge of public procurement rules and regulations
• Ability to work independently.
• Ability to plan, organize, and perform comprehensive research.
• Ability to analyze problems, prepare reports, and formulate recommendations.
• Ability to speak and write effectively.
• Ability to prepare grant related budgets and narratives.
• Ability to prepare clear and concise budget analysis reports.
• Ability to organize and maintain complex and detailed records and work effectively under time constraints to meet deadlines.
• Demonstrated grant administration skills.
• Demonstrated budgeting, technical writing and computer skills, including financial spreadsheets, word processing and the Internet.
• Excellent organizational and communication skills.
• Problem solving skills.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand, walk, talk and hear. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls and reach with hands and arms, climb or balance or stoop.
The employee must lift and/or move up to 10 pounds. Specific vision abilities required by this job include the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Additional Application Instructions
This is a temporary 3 year position scheduled at 35 hours per week.
Equal Opportunity Employer!
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