Reporting to the Director of International Advancement, the Administrative Assistant provides administrative support to the Director of International Advancement and the Director of Leadership Giving; assists the Leadership Giving team to coordinate and track small major gift programs, small events and mini-campaigns.
Primary responsibilities include: provide administrative support to the Director of International Advancement and the Director of Leadership Giving, including calendar management, email and written correspondence, travel arrangements and trip coordination, assemble travel binders containing trip itineraries, event timelines and other pertinent information; assist Leadership Giving team with the coordination, planning and tracking of small events, mini-campaigns and other major gift programming; maintain donor prospect contact information in the database, including generating reports and extracts; collaborate with International Trustees to coordinate Asia travel for the Head of School and other employees; assist with planning community dinners, prospect meetings, and international receptions/events; respond to international volunteer inquiries and requests for information; process Passport and international Visa applications; format, proofread and edit correspondence, reports, meeting notes, and other materials; assist in the preparation, organization, and coordination of on and off campus meetings and events; and assist with the assembly of travel binders for the Head of School.
Qualifications should include: Associate’s degree, 3-5 years’ of experience in an administrative role; excellent office and computer skills including database extractions; proficiency with MS Office Suite; ability to learn and use in-house communication tools such as Exact Target; excellent oral and written communication skills; excellent organization; interpersonal and proofreading skills; ability to take initiative in a fast-paced environment; ability to prioritize and handle multiple tasks under pressure; exceptional attention to detail; sensitivity to highly confidential information and demonstrated commitment to diversity and inclusion and serving the needs of a diverse community.
Equal Opportunity Employer!
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